Last updated: 6th January 2025
At We Are Distributed (“we,” “us,” or “our”), your privacy is of the utmost importance to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or otherwise interact with our platform. By using our services, you agree to the practices described in this Privacy Policy. If you do not agree, please discontinue your use of our services.
We operate globally and are committed to complying with applicable privacy laws and standards, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). This document provides detailed information about your rights and our responsibilities regarding your personal data.
We collect various types of information to provide, maintain, and improve our services. This information may include:
Personal Information:
When you register for an account, we collect personal details, including your name, email address, and password. For business users, we also collect company names and work email addresses. This information allows us to identify you, provide personalized experiences, and communicate effectively.
Payment Information:
To process transactions for services such as subscriptions or job postings, we collect payment information. Payment data is handled securely through third-party payment processors, such as Stripe, and is not stored on our servers.
Resume Information:
If you choose to submit a resume for review through our platform hosted on Circle, we collect the document you upload. We advise you to remove any personal information (PII) from your resume before submission.
Analytics Data:
We use tools such as Posthog to collect non-identifiable information about how you interact with our platform. This includes device information, browser type, pages visited, session length, and referral sources. This data helps us understand user behavior and improve our services.
Cookies and Tracking Technologies:
We collect data through cookies, web beacons, and similar technologies. These tools allow us to remember your preferences, analyze trends, and provide targeted advertising. For more information, see the “Cookies and Tracking Technologies” section below.
The information we collect serves several purposes, including:
Providing and Personalizing Services:
We use your information to deliver the services you request, including access to the global job board, resume reviews, career coaching, and our upcoming talent marketplace. Personalized features, such as tailored job recommendations, depend on this data.
Communication:
We use your contact information to send important updates about your account, such as password changes or service updates. We also send marketing emails to inform you about new features, promotions, or content we believe may interest you.
Processing Payments:
Your payment information is used solely for completing transactions. We work with secure third-party payment processors, such as Stripe, to ensure that your financial data remains protected.
Analyzing and Improving Services:
Non-identifiable analytics data helps us monitor platform performance, detect issues, and implement enhancements. By understanding user preferences and trends, we aim to create a better experience for all users.
Connecting Job Seekers and Employers:
For job seekers, your information helps us match you with relevant job opportunities. Employers can also use our platform to access candidate data in line with applicable laws and your consent.
We prioritize your privacy and only share your information in the following situations:
With Service Providers:
We work with trusted third-party providers, such as Stripe, Posthog, Encharge, and HubSpot, to facilitate payment processing, analytics, email marketing, and customer relationship management. These providers only access your data to perform tasks on our behalf and are contractually obligated to protect it.
For Legal Compliance:
We may disclose your information when required by law, such as in response to subpoenas, court orders, or other legal processes. We will also share information if we believe it is necessary to prevent illegal activities, enforce our terms of service, or protect our rights and the safety of others.
With Your Consent:
In instances where you explicitly consent to share your information with third parties, such as for job-matching services or employer connections, we will only share data within the agreed parameters.
We respect your rights regarding your personal data and provide tools to manage your information.
Access and Correction:
You can view and update your personal information at any time by logging into your account. If you encounter any issues, you can contact us for assistance.
Deletion:
If you no longer wish to use our services, you may request to delete your account. Upon confirmation, we will erase all associated personal data, except as required to comply with legal obligations or resolve disputes.
Data Portability:
You may request a copy of your data in a structured, machine-readable format for transfer to another service provider.
We retain your information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy. Once you close your account, all personal data is permanently deleted from our systems. Email-related data is stored for up to 45 days on Postmark, after which it is automatically erased.
We implement robust security measures to protect your information:
Despite these measures, no system is completely secure. We encourage users to maintain the confidentiality of their passwords.
Cookies and similar technologies enhance your browsing experience by enabling functionality such as session management and personalized recommendations. You can manage your cookie preferences through your browser settings. For more information on how we use cookies, see our Cookie Policy.
Our Services are not directed toward children under the age of 16. We do not knowingly collect personal data from children. If you believe we have collected personal information from a child under 16, please contact us immediately and we will take steps to remove such data.
We operate globally and allow users from most countries to access our Services. However, please be aware that your personal data may be transferred and stored in countries outside of your own, including in countries where the privacy laws may differ from those in your country of residence. By using our Services, you consent to the transfer of your data to these countries.
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. Any updates will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:
Email: hello@wearedistributed.org
.svg)
