Position Title: Payroll and Accounts Payable Specialist - remote
Contract: Full-time, Independent Contractor****
Location: 100% remote ****
Working hours: 40 hours per week ****
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Our Firm :
Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing. Our high-caliber partners work on complex business matters with a tailored approach to client service and a focus on financial flexibility and innovation. Learn more at: www.sterlingtonlaw.com. ****
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Responsibilities:
Payroll
- Preparation and reconciliation of monthly payroll summaries
- Recording of payroll bills and journals
- Processing of payroll payments
- Involvement in improvements to and consolidation of current payroll processes (we currently use multiple payroll processing systems like XE, Gusto, Ramp, Payoneer)
- Monthly creation and distribution of individual payment summaries to law partners
- Preparation of origination partners’ monthly distribution calculations
- Preparation of the origination partners’ annual true ups
- Maintenance of accurate payroll records, including salary changes, bonuses, benefits, and employer tax deductions
- Coordination and liaison with HR to ensure current and accurate employee data
- Reconciliation of benefits deductions
- Reconciliation of 401K deductions
- Monitoring and resolution of payroll system exceptions and issues
- Monitoring and resolution of federal and state payroll tax-related issues
- Responsible for year-end payroll reporting, compliance and filings including W-2s, 1099s and K-1s.
- Involvement in workers' compensation or other audits
- Preparation of ad hoc / monthly management payroll/comp reports as needed.
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Payables
- Review, verification, and processing of vendor invoices, reimbursements, and other disbursements
- Tracking payment approvals, due dates, and ensuring timely releases
- Maintenance and monitoring of vendor records and monitoring
- Work with procurement manager to clarify and resolve any discrepancies
- Reconciliation of AP aging reports and assistance with the monthly close processes
- Recruiter fees calculations
- Recording and reconciliation of credit card transactions incurred by law partners
- Intercompany reconciliation for credit card transactions, payables, and expenses
- Report preparation and tracking of monthly business development expenses per partner
- Ensuring accuracy of the prepaid account balances, client reimbursables, and advances to team member accounts.
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Experience:
- 5 years’ experience with Payroll/Accounts Payable
- Must have experience with US payroll i.e W-2’s, 1099’s and K-1s
- Experience with payroll systems
- Experience of maintaining accurate payroll, tax and state registrations filings
- Professional Services preferable
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Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing.****
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This position is not currently open to recruiting agency submissions.
