Why Work at Mercer Advisors?
For more than 40 years, Mercer Advisors has been helping families amplify and simplify their financial lives by integrating financial planning, investment management, business management, tax, estate, insurance, and more, all managed by a single team. We deliver the kind of comprehensive care once reserved for only the wealthiest households.
Today, we serve over 31,300 families across 90+ cities across the U.S. Ranked the #1 RIA Firm in the nation by Barron’s for two consecutive years, Mercer Advisors is an independent fiduciary legally bound to act in our clients’ best interests — always.*
Mercer Advisors offers a workplace that stands apart in the financial industry. More than half of our employees and client-facing professionals are women, reflecting the clients we serve. With a flexible, national footprint, we build our teams around exceptional talent — wherever they are.
Join us and help families amplify and simplify their financial lives with confidence.
Job Summary:We are a team of comprehensive financial services professionals headquartered in Encino, California. With two distinct companies under one roof, a business management multi-family office and an investment advisory firm, we are able to provide one-stop, seamlessly coordinated financial services such as business management, tax preparation and planning, accounting and bookkeeping, wealth management and financial planning. For more than 45 years, our Firm has been providing peace of mind and financial well-being to high profile creative talent.We are seeking a perceptive, multifaceted professional to join our team as an Administrative Operations Lead / Office Manager. The dynamic professional, having prior management experience, will oversee office operations, administration, communications, and facility management functions. A successful applicant will be trustworthy, professional, analytical, detail-oriented, computer savvy, organized and service oriented. Influencing through servant leadership, a premier Administrative Operations Lead will understand the importance of their role as a cultural ambassador for the Singer Burke brand. In this capacity, the Administrative Operations Lead should champion and communicate the firm’s brand in a positive, authentic way that will deliver an exceptional experience for our staff, clients, and visitors. To succeed as an Office Manager, you must be focused on ensuring that the Firm’s offices and workspaces are pristine, organized, healthy, safe, and sanitized.Through effective execution of wide-ranging and multi-faceted operational duties, this position also is responsible for planning administrative procedures, managing schedules and deadlines, monitoring costs and expenses, supervising office activities, and maintaining inventory of office supplies. Thus, the ideal candidate has demonstrated knowledge of office operations, analytical thinking, problem solving, multitasking, leadership, and computer competencies. The position is full-time and reports to the Chief Operations Officer. This functions of the role serve our “matrixed” structure, meaning that although the position is part of the Operations and Administration team, the responsibilities of the role will require the Administrative Operations Lead/ Office Manager to not only work closely with the Partners and all teams across the firm, but to specifically to support the administrative and reporting needs of the Managing Partner.
Essential Job Functions for this role include:Administration Duties:Serving as Administrative Assistant to the Managing PartnerSupport the Managing Partner in scheduling and prioritizing a complex calendar comprised of varied and frequently shifting commitmentsAnticipate, plan, and support the Managing Partner for upcoming meetings, events, and other calendar commitmentsSupport the Managing Partner in creating and editing documents and presentationsProcess Managing Partner’s expenses and time reportingProvide support in responding to all communications for the Managing Partner (email, telephone, etc.)Client/Visitor Management: Greet visitors and provide back up support for office reception; providing wayfinding and other travel logistics, directing communications, etc.Answering phones and responding to client requests and inquiriesScheduling meetings, generating agendas, and managing peripheral details as neededOrganizing events, scheduling meetings, and making travel arrangements as neededProviding administrative support to other departments or projects as neededOperations Duties:Supporting special projects and tracking progress towards company goalsMaintaining mailroom and reception operations; Supervising day-to-day operations of the mailroom and reception department staff members; Guiding, directing, training, and evaluating staff, taking corrective action when necessaryManaging and updating databases as neededKeeping track of inventory and ordering suppliesDeveloping, reviewing, and improving administrative systems, policies, and proceduresWorking with accounting, internal controls and management team to process deposits, set budgets, monitor spending, and processing payroll and other expensesBuilding new and expanding existing skills by engaging in educational opportunitiesCommunication & Engagement Duties:Reputation management. Support the development of brand awareness; maintain Firm brandingPrepare, edit, and format documents (memos, letters, presentations, etc.) to support the FirmDrafting and mailing customer correspondence and newslettersPlanning and promoting office events, including meetings, conferences, interviews, orientations, and training sessions. Support, create, develop, and assemble event, meeting, and conference materialsContent management (including website)Manage and distribute all electronic newsletters and mass emails for the Firm; Maintain all distribution and email lists for the organizationCompile, distribute and track reports, brochures, invitations, and other communications with external partiesManage or oversee all social advertising campaignsOffice Manager Duties:Maintaining a clean, safe, well organized workspace for staff, visitors, and Partners; ensuring OSHA, EDD and other regulatory complianceEnsuring office is stocked with necessary supplies and all equipment is working and properly maintainedCoordinating with Facility Management to ensure compliance with office maintenance, parking and other use and occupancy protocols; handling maintenance issues as neededCollecting, organizing, and storing information using computers/technology and filing systemsManaging the maintenance of office and facility equipmentPerforming other duties as assigned
Knowledge, Skills, and Abilities:Pristine organizational skills with a bias towards efficiencyGenuine passion for serving others and is a natural relationship builderExcellent judgment, poise, and professionalism; able to represent the Firm, Partners and Leaders to clients, visitors, and other external partiesKeen ability to work independently, show initiative, and take ownership while understanding the importance of collaboration & teamingNatural problem solver with a bias to actionPractices superior time management. Able to re-prioritize tasks and support teams based on frequently changing needs and move forward even when faced with ambiguityAppreciates and enjoys bringing a high level of detail to tasksAnticipatory with a bias towards process analysis and innovative thinkingEnjoys communications, event planning and social media projectsDemonstrates winning Social Customer Service techniques such as empathy, patience, advocacy, and conflict resolutionQualification Requirements:Bachelor’s degree in business administration, management, or related field2+ years of experience in a similar position or field such as management or financial reporting, preferred.Strong organizational and administrative skillsDetail-oriented with strong analytical and problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skillsExceptional leadership and time, task, and resource management skill.Proficiency in Microsoft Office and data management software. Experience with TEAMS is preferred.Ability to plan for and keep track of multiple projects and deadlinesFamiliarity with budget planning and enforcement, human resources, and customer service proceduresDisplays in-depth knowledge and understanding of social media platforms, their respective participants (Facebook, Twitter, Instagram, YouTube, Pinterest etc.)Willingness to continue building skills through education opportunities
Work Schedule:This professional role requires availability during standard business hours of Monday through Friday from 8AM to 5PM. At times, the role may have early or late hours to meet business tasks and deadlines for external and internal client needs.All roles classified as a non-exempt are required to record working time into the timekeeping system daily at the start and end of each workday plus a 30-minute unpaid lunch period.
Working Conditions:This position may be in a professional office environment or a dedicated home office workspace which is free of interruptions. Whether position is in a dedicated office space or home office workspace, basic technology needs will be provided to satisfy position requirements. Routinely sitting and standing for periods of time. No heavy lifting over 10 lbs.
Actual base pay within this range will be based on a variety of factors, including but not limited to the applicant’s geographic location, relevant experience, education, skills and licenses/certifications. This position is also eligible to earn incentive compensation through one of Mercer Advisors’ incentive compensation programs.
Base Pay Range
$34
—
$40 USD
Benefits:
Mercer Advisors offers a competitive and robust benefit package to our employees. Our benefit programs are focused on meeting all of our employees and their eligible dependents health and welfare needs. We offer the following:
We are not accepting unsolicited resumes from agencies and/or search firms for this job posting.
Mercer Advisors is an equal opportunity employer and does not discriminate on the basis of any characteristic protected by applicable federal, state, or local law. Mercer Advisors participates in E-Verify and complies with federal employment eligibility verification requirements.
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