About Mirana
Mirana Ventures is a global investment fund that provides long-term capital and strategic partnerships to founders and fund managers across blockchain and Web3. Mirana invests across stages (from early to growth) and supports portfolio companies with strategic connectivity across its ecosystem.
Role Overview
We are looking for a professional and proactive Receptionist & Office Manager to be the face of Mirana at our Singapore office. This is a 50/50 role combining front-of-house responsibilities with full ownership of office management. You will ensure a seamless experience for guests and team members alike, while maintaining a highly organized, well-run, and fully functional office environment.
Responsibilities
- Front Desk & Guest Experience Greet and welcome guests, ensuring a professional and warm first impressionManage visitor access, logbooks, and reception security protocolsHandle incoming mail, deliveries, and courier coordination
- Greet and welcome guests, ensuring a professional and warm first impression
- Manage visitor access, logbooks, and reception security protocols
- Handle incoming mail, deliveries, and courier coordination
- Office Operations & Management Take full ownership of day-to-day office operations, ensuring the office runs smoothly at all timesManage pantry operations including stocking, inventory tracking, and vendor coordinationOversee office meals (breakfast, lunch) and catering for meetings and eventsMaintain overall office upkeep, cleanliness, and organization by liaising with cleaners and building managementManage office space logistics including seating arrangements, meeting rooms, and workspace optimizationAct as the main point of contact for landlords, building management, and vendors, including matters related to rent, maintenance, and facilitiesCoordinate office maintenance, repairs, and ensure timely resolution of any issues
- Take full ownership of day-to-day office operations, ensuring the office runs smoothly at all times
- Manage pantry operations including stocking, inventory tracking, and vendor coordination
- Oversee office meals (breakfast, lunch) and catering for meetings and events
- Maintain overall office upkeep, cleanliness, and organization by liaising with cleaners and building management
- Manage office space logistics including seating arrangements, meeting rooms, and workspace optimization
- Act as the main point of contact for landlords, building management, and vendors, including matters related to rent, maintenance, and facilities
- Coordinate office maintenance, repairs, and ensure timely resolution of any issues
- Administrative & Coordination Support Manage meeting rooms, schedule meetings, and coordinate travel arrangementsMaintain office expenses, process invoices, and track budgets related to office operationsOrder and manage office supplies and equipmentSupport onboarding logistics for new hires (workspace setup, access, equipment)Organize internal events, team activities, and company meetingsPerform general administrative and clerical duties (filing, documentation, data entry)
- Manage meeting rooms, schedule meetings, and coordinate travel arrangements
- Maintain office expenses, process invoices, and track budgets related to office operations
- Order and manage office supplies and equipment
- Support onboarding logistics for new hires (workspace setup, access, equipment)
- Organize internal events, team activities, and company meetings
- Perform general administrative and clerical duties (filing, documentation, data entry)
What We're Looking For
- Proven experience in a receptionist, office manager, or similar client facing and administrative background
- Strong sense of ownership and ability to independently manage office operations end-to-end
- Excellent organizational and multitasking skills with strong attention to detail
- Professional communication skills and a service-oriented mindset
- Proficiency in Microsoft Office Suite and standard office tools
- Ability to be proactive, resourceful, and solutions-oriented in a fast-paced environment
- Experience liaising with vendors, landlords, or managing office budgets is a plus
If you think you have valuable experience to bring to the organization, but don’t necessarily meet all of the criteria for the role, we still want to hear from you. We consider all applications.
