Working Student - Executive Assistant

Tired of the 9-to-5 grind? Imagine a World without borders, where opportunities are endless. That's the future of work, and we're building it at WorkMotion. Our all-in-one HR platform makes it easy to hire and manage global teams, ensuring compliance and streamlining processes. So whether you're a digital nomad or a remote-first company, we've got you covered. Ready to join the future of work? Let's build something amazing together. 

 Our Global Entity and Partner Infrastructure team is looking for a detail-oriented, highly organised, and motivated individual to join us as a Working Student - Executive Assistant on a part-time basis (20 hours per week). You will help us ensure that our global operating infrastructure and processes are working smoothly and efficiently. 

​

What you will do:

​

• Contribute to the expansion and maintenance of WorkMotion’s global operating infrastructure by supporting the set-up and ongoing operations of subsidiary entities across the globe
• Plan, prepare and orchestrate key signature processes (digital and physical) involving multiple internal and external stakeholders
• Coordinate and ensure clear communication with WorkMotion’s senior leadership to make in-person appointments for signatures and other entity-related tasks
• Manage all aspects of document handling from end to end: receiving, forwarding, dispatching via postal services, legalizing (via notary), storing, and archiving both digital and physical documents
• Maintain accurate records and organized archiving systems for documents related to subsidiaries and company-wide operations
• Liaise with in-country partners and local authorities to support document sharing and meeting compliance requirements for global subsidiary entities
• Be involved in ad hoc cross-functional projects related to entity and partner infrastructure operations and process improvements
• Provide professional administrative support, including drafting memos, emails, and internal communications on behalf of the team and global entity directors