Job Title: Executive Assistant
Location: South Africa
Job Type: Full-Time, Remote
Working Hours: US Hours (9am-5pm EST)
Salary: South African Rand (ZAR)
We are looking for an exceptionally experienced, proactive, and highly capable Executive Assistant to provide direct support to a busy executive/founder.
This is not a role for someone who needs constant direction or waits to be told what to do. The ideal candidate will act as a true right-hand person — anticipating needs, taking ownership, making confident decisions, and getting things done quickly and efficiently.
You will be trusted to manage a combination of executive, business, administrative, and personal responsibilities, often working across multiple priorities at once. The successful candidate must be exceptionally responsive, organised, tech-savvy, discreet, and comfortable operating in a fast-paced environment where priorities can change quickly.
Key Responsibilities
- Provide high-level executive and personal support to the executive/founder.
- Manage calendars, scheduling, appointments, and competing priorities.
- Coordinate meetings, follow-ups, reminders, and outstanding action items.
- Proactively follow up on tasks and ensure nothing falls through the cracks.
- Handle both business and personal requests with professionalism and discretion.
- Manage purchases, orders, deliveries, and general logistics.
- Assist with administrative and credit-card-related tasks.
- Coordinate with internal and external contacts on behalf of the executive.
- Independently prioritise incoming requests and determine the appropriate next steps.
- Anticipate the executive's needs and take action before being asked.
- Keep track of multiple moving parts and provide timely updates.
- Resolve issues independently wherever possible rather than escalating every decision.
- Use technology and digital tools confidently to improve efficiency and organisation.
- Maintain a high level of confidentiality when dealing with sensitive personal and business information.
