Accounts Receivable Coordinator

Accounts Receivable CoordinatorFull-timeJob Type: Non-ManagementCompany DescriptionLocated on the sun-drenched Kohala Coast, on sacred land marked by royal fishponds, natural lava plains, lush tropical gardens, and alluring beaches, Mauna Lani – meaning “mountain reaching heaven” – is an inspiring spiritual haven, defining a new era of experiential luxury on the Island of Hawaii. A resort for the generations, with contemporary guest rooms, suites, and private bungalows, CanoeHouse oceanfront dining, three distinct pools, a signature spa and wellness haven, and Kainalu Ocean Sports program, set the tone for transformational experiences and enriching cultural immersion.For more information: auberge.com/mauna-laniFollow Mauna Lani on Facebook and Instagram @MaunaLaniAubergeJob DescriptionThe base salary for this position is $29.36 hourly.CORE RESPONSIBILITIESUpload daily front office transactions into accounts receivable module in OPERAReviews, inputs, edits and posts invoices in account receivable moduleEnsure accurate billing for wholesale partners per wholesale agreementCommunicate with Sales Leisure division, reservation and front office for any rate variancePrepare rate variance adjustments and obtain approval from Credit ManagerProcess billing on wholesaler extranet as outlined in their contractResponds to queries related to accounts receivable from our guests as well as other departmentsPrint and e-file account receivable aging and detail invoices for month end closingAssists archiving of accounts receivable files in accordance with file retention scheduleCompiles records requested by external and internal auditorsAssists with special event-related dutiesAttends meetings and/or participates in activities outside of regular working hours, incurring occasional overtime workPerforms other tasks and projects as assigned.PHYSICAL DEMANDSAble to perform data entry work with computer, keyboard and mouse, occasionally under high volume circumstances and for extended periods of time.Able to sit for an extended period of time while performing essential job functions.Able to bend, lift, stoop, push/pull in the course of performing essential job functions.Able to lift and or carry twenty-five pounds (25lbs).Able to travel to locations on company property and when necessary travel outside of company property.GENERAL REQUIREMENTS & SKILLSGeneral reading, math, memory, speaking, writing and organization skills required.Able to perform routine job functions independently and with minimal supervision, including working under tight deadlines without compromising quality of work.Able to present a professional image to external and internal customers of the company.Able to communicate effectively in oral and written form.Able to maintain confidentiality at all times regarding sensitive information.Must be able to comply with House Rules and Company/departmental guidelines set for attendance, safety, appearance, etc.Must be able to work a full-time schedule, Monday through Friday, during regular business hours.On occasion, must be able to work overtime hours and/or hours outside of regular business operational hoursFamiliar with PMS Opera, POS InfoGenesisFamiliar with Google Suite platformFamiliar with Microsoft Office applicationQualificationsBusiness undergraduate degree or three (3) years related work experienceBasic knowledge and understanding accounting principleBasic knowledge and understanding Uniform System of Accounts for the Lodging Industry (USALI)Additional InformationAuberge Collection is a portfolio of extraordinary hotels, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit auberge.com to learn more about our Collection. Follow us on Instagram, TikTok, LinkedIn, Facebook, and Pinterest: @Auberge and #AlwaysAuberge.DHL Mahi Staffing, LLC is an Equal Opportunity Employer, M/F/D/V. DHL Mahi Staffing, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, DHL Mahi Staffing, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy applyJob LocationGoogle Maps requires functional cookies to be enabledI'm interestedI'm interestedPrivacy Notice