Administrative Affairs Supervisor

Administrative Affairs SupervisorFull-timeLegalEntity: Arvato Lojistik Anonim SirketiCompany DescriptionArvatois an innovative and internationally leading service provider in the fields of e-commerce and supply chain management.With more than20,000 employees worldwide, Arvato delivers practical and relevant solutions across industries includingTelecommunications, High-Tech & Entertainment, Automotive, Banking, Insurance, Healthcare, Consumer Products, and Publishing.Using the latest digital technologies, Arvato develops, operates, and optimizes complex global supply chains and e-commerce platforms, acting as a strategic growth partner for its customers worldwide.Arvato is a wholly owned subsidiary ofBertelsmann SE & Co. KGaAJob DescriptionWe are looking for an experiencedAdministrative Affairs Supervisorto join our growing team.The role is responsible for overseeing administrative operations including facility management, transportation services, security, catering, cleaning services, company vehicles, supplier management, and workplace services.QualificationsWhat You'll DoManage and coordinate all administrative affairs activities across offices, warehouses, and common areas.Oversee outsourced service providers including cleaning, catering, security, transportation, pest control, and facility maintenance.Ensure company facilities, equipment, and common areas are maintained in line with operational and safety standards.Plan, monitor, and report maintenance and repair activities for office and warehouse facilities.Manage company transportation operations, including employee shuttle services and route optimization.Coordinate company vehicle operations, including maintenance, inspections, insurance, and legal compliance requirements.Lead procurement activities related to administrative services and supplies by conducting market research and supplier evaluations.Monitor service quality, contractual compliance, and performance of vendors and contractors.Coordinate workplace services, employee uniforms, PPE distribution, and related operational activities in cooperation with Health & Safety teams.Manage waste collection and environmental compliance activities.Supervise inventory, fixed asset, archive management, and storage processes.Liaise with governmental authorities, banks, municipalities, and other external institutions when required.Prepare operational and cost reports, analyze expenses, and identify efficiency improvement opportunities.Support internal events and organizational activities in collaboration with Human Resources and other departments.Identify operational risks and escalate critical issues to management in a timely manner.Ensure compliance with company policies, Quality Management Systems, Information Security, Environmental, Occupational Health & Safety, and Data Privacy requirements.Your ProfileBachelor's degree preferred.Minimum5 years of experiencein Administrative Affairs, Facility Management, Workplace Services, Procurement, or related fields.Proven experience managing outsourced services and supplier relationships.Strong knowledge of facility operations, workplace management, and procurement processes.Experience in budget control, cost management, and service performance monitoring.Proficiency in MS Office applications.Good command of English is preferred.Strong organizational and problem-solving skills.Military service completed for male candidates.Additional InformationWhat We OfferA global work environment with exposure to international teams and operationsOpportunities for professional growth, learning, and career developmentA collaborative and supportive team cultureA dynamic workplace where you can drive operational excellence and continuous improvementBeing part ofBertelsmann SE & Co. KGaA, one of the world's leading media and service companiesEmployee-focused culture that values innovation, teamwork, and developmentDisclosure requirements pertaining to the collection of your personal data:Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find thesehere.You can contact the company’s Data Protection Officer at the above-mentioned postal address.Further information on data protection and your rights can be foundhere.Recruiting-Platform powered by SmartRecruiters.By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy applyJob LocationGoogle Maps requires functional cookies to be enabledI'm interestedI'm interestedPrivacy NoticeImprint