Document Controller

Document ControllerFull-timeBusiness Line: Consulting and OperationsType of contract: Permanent contractService Line: Aviation DirectRegion: Middle East and South AsiaJob Family: Project DocumentationCompany DescriptionEgis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities.We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, colour, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs or marital status.Job DescriptionWe are seeking a detail-oriented and organized Document Controller to join our dynamic team in Riyadh, Saudi Arabia. In this essential role, you'll be the backbone of our project operations, ensuring that all technical documentation, drawings, and correspondence flow seamlessly across our organization and stakeholder network. Your meticulous attention to detail and analytical mindset will directly support project efficiency, compliance, and success. If you're passionate about precision, process improvement, and supporting complex projects behind the scenes, we'd love to hear from you.Coordinate all aspects of document control, including registration, uploading, transmitting, and tracking of technical documents, drawings, and commercial correspondence across multiple platformsEnsure the accuracy and compliance of all document data in alignment with internal procedures, quality standards, and regulatory requirementsManage the flow of documentation within the organization and between external project stakeholders, maintaining transparent communication channelsRetrieve, organize, and distribute files efficiently to team members across multiple disciplines and departmentsDevelop, implement, and customize electronic workflows to streamline document submissions, approvals, and version control processesMonitor document quality proactively, identify discrepancies, and implement corrective actions to maintain process integrityPrepare comprehensive reports on project documentation status, deliverables, and key metrics to support informed decision-makingCollaborate with engineers, contract administrators, and project teams to understand documentation requirements and optimize workflowsMaintain organized filing systems and databases, ensuring easy retrieval and accessibility of critical project informationPerform administrative and project support tasks as required, demonstrating flexibility and a collaborative team-oriented approachQualificationsRequired Qualifications:University degree or College diploma in Business Administration, Engineering, or a related disciplineMinimum 8 years of professional experience supporting engineering, construction, or infrastructure projectsProficiency in document control processes with a strong understanding of quality and compliance standardsDemonstrated expertise with collaborative software tools such as SharePoint, ProjectWise, Aconex, Unifier, or equivalent platformsExceptional organizational and time management skills with the ability to manage multiple priorities simultaneouslyStrong communication and interpersonal skills, with the ability to work effectively across diverse teams and stakeholdersAdvanced problem-solving abilities and analytical mindsetMeticulous attention to detail and commitment to data accuracy and verificationSelf-starter mentality with a proactive approach to process improvement and innovationPreferred Qualifications:Experience with engineering documentation standards and best practicesFamiliarity with document tracking systems and version control protocolsKnowledge of project administration and quality management systemsExperience working in fast-paced, multicultural, or international project environmentsCertification in document management or information governanceExperience with electronic workflow automation and customizationDemonstrated track record of implementing process improvements that enhance efficiency and complianceBy clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy applyI'm interestedI'm interestedPrivacy Notice