Document Controller

Job Summary

We are seeking an experienced Document Controller to manage and maintain all project documentation throughout the project lifecycle. The successful candidate will be responsible for controlling, tracking, distributing, and archiving project documents while ensuring compliance with company procedures, document control standards, and contractual requirements.

Key Responsibilities

• Establish and maintain an efficient document control system for all project documentation.
• Receive, register, classify, and distribute incoming and outgoing documents.
• Ensure all project documents are properly reviewed, approved, and issued according to document control procedures.
• Maintain accurate document registers, logs, and tracking systems.
• Control revisions and ensure that only the latest approved documents are available for project use.
• Coordinate with project teams, consultants, contractors, and clients regarding document submissions and approvals.
• Archive project documents in both electronic and hard-copy formats in accordance with company policies.
• Prepare document transmittals, correspondence, and reports.
• Monitor document submission schedules and follow up on overdue documents.
• Support engineering and project teams by ensuring timely access to project documentation.
• Assist in project audits by providing complete and organized documentation records.
• Maintain confidentiality and security of project information and records.
• Ensure compliance with quality management systems, document control procedures, and contractual requirements.