Executive Assistant, Global Documentaries & FactualFull-timeLegalEntity: FremantleMedia Group LimitedCompany DescriptionCreating the Extraordinary, Together.Fremantle is a powerhouse of the TV and Film industry. We are one of the world’s largest and most successful creators, producers and distributors of Entertainment, Drama & Film and Documentaries.From critically acclaimed dramas likeThe Responder, starring Martin Freeman, award winning films including Paolo Sorrentino’s Oscar nominatedThe Hand of Godto incredible entertainment likeThe Rap Game, Too Hot to Handle, The ApprenticeandBritain’s Got Talent, we make shows with global appeal.Our purposeWe are driven by a shared purpose ofCreating the Extraordinary, Together. We tell stories that connect people around the world, reflecting and celebrating the diversity of the world we live in. Through compelling, irresistible entertainment, we aim to engage and inspire our audiences. To achieve this, we bring together people from all backgrounds and cultures, both in our teams and on our shows. We are committed to creating opportunities for talent by being inclusive in all that we do.Job DescriptionRole Overview:The EA and Team Assistant supports the Global Head of Documentaries and Factual, who oversees both Fremantle’s Global Documentaries department, and the Non-Scripted Global Content Acquisitions team, a part of Fremantle International. We are looking for someone with enthusiasm and a flexible approach to their working day who is excited about joining a small but thriving team.About the team:The Global Documentaries team oversees and supports our Global Documentaries network. We work with some of the most respected documentary producers and directors in the world to bring unique true stories to a worldwide audience.Our Non-Scripted Acquisitions team identify quality, commercial, Non-Scripted content from producers worldwide for international and commercial exploitation to help fulfil the needs of our pipeline.Here you’ll get to:Proactively manage the complex, fast paced and ever-changing diaries for the Global Head of Documentaries and Factual and VP Non-Scripted Acquisitions, balancing multiple priorities across international time zones, dealing with daily changes and reprioritising as required, and protecting executive timeProvide further diary support to the rest of the team as requiredBe the liaison and management of Global Head’s time and commitments across various roles with Fremantle upper management, labels, FMI, Global Documentaries labels and M&A responsibilitiesAssist the Global Head to manage and prioritise a range of complex tasks as neededManage all national and international travel end-to-end for the Global Head and VP, including initial research, pricing and booking of tickets, visas and accommodation, restaurant bookings and meeting schedulesProvide further national and international travel management to the rest of the team as requiredCoordination and management of Documentaries Festivals, forums and events attended by Global Head and other team membersBuild strong relationships with internal and external stakeholders across multiple time zonesBe ‘front-of-house’ for the department, coordinating team requirements and preparing for internal and external meetings, liaising with guests, organising catering and booking meeting roomsBe responsible for coordination of information and communication across the wider team, coordinating all team meetings, department meetings, label meetings, and a high volume of emailsHandling data and coordination of the department, taking ownership to maintain and disseminate systems of organisation including a slate tracker that is shared quarterlyCompile agendas in advance of a variety of meetings, tracking attendance across key stakeholders ahead of time and ensuring the relevant materials are readyMinute meetings and distribute notes in a timely manner, managing and following up on actions, and ensuring meeting notes are captured for absent team membersOrganise and support with key events such as screenings, away-days, pitch meetings, sales conferences, filming, bespoke industry sessions and team socialsSupport the Global Head and VP with activities such as producing PowerPoint and other presentationsPlan ahead of key events throughout the year to ensure there is enough time for preparationProcess expenses while accurately tracking spend, plus handle purchase orders and invoices for the department while operating as cost effectively as possibleProvide PA cover for other senior executives within the International department as requiredAct as a key department liaison to support on all IT and operations type requestsQualificationsWe’re looking for:Demonstrable PA experience in a busy matrix global organisation, with a proven track record of supporting multiple senior individualsExtensive complex travel booking experienceResilient and proactive mind-set with a flexible approach to daily workloadExcellent organisational and time-management skills with exceptional attention to detailStrong problem-solving skills and accuracy and administration; be highly self-motivatedExperience of working under pressure and multi-tasking and using one’s own initiativeExperience of managing confidential informationAbility to prioritise and work to tight deadlinesAbility to work independentlyProactive and positive can-do attitudeProfessional presentation and demeanour with strong written and verbal communication skillsExcellent M/S Office skills including Word, Excel, Outlook and PowerPointTeam-player and able to work within a diverse team with many local and international internal and external stakeholders at all levels up to a very senior levelAn interest in Content Acquisitions and a proactive attitude willing to deliver on the Team Assistant role and pick up ad hoc projects and requirementsExperience and understanding of the documentary industry and key players - both in commissioning and productionExperience with coordinating eventsAdditional Information#LI-LC1#FremantleBy clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy applyJob LocationGoogle Maps requires functional cookies to be enabledI'm interestedI'm interestedPrivacy NoticeImprint
