Our StoryTopDog Law is a nationally scaling personal injury firm that owns the client experience end to end, from marketing and intake through litigation. We've grown 2-3x year over year for three years running, and we're now building the operations, systems, and teams to scale without sacrificing quality or culture. We're fully remote, and we value ownership, open communication, and speed. If you want to help build something exceptional, you'll feel at home here.The OpportunityOn site - As a Medical Records Team Lead, you’ll be the go-to person for a team that keeps our cases moving bygetting records and bills in on time and logged accurately. You’ll coach and train team members, auditquality, and handle escalations while partnering with leadership and case teams to keep standards highas we scale nationally. This is a hands-on leadership role for someone ready to grow into broaderoperational leadership.What You Will Own● Providing regular feedback and coaching to medical records team members on performance,including request turnaround times, follow-up consistency, and data accuracy● Tracking and sharing team KPIs such as request turnaround, outstanding records and bills,and completion rates, and flagging trends to leadership● Auditing team cases to ensure quality and accuracy are being consistently executed acrossrecords and billing requests, and in Filevine documentation● Monitoring queue volume and assigning or rebalancing work so nothing stalls● Handling escalations on delayed or unresolved records and billing requests, ensuring timelyresponses to case teams and keeping cases moving forward● Acting as the point of contact between the team, medical records leadership, and attorneys orcase managers● Collaborating across departments to support the needs of escalated cases● Training and onboarding new hires on records and billing request processes, provider follow-up practices, HIPAA and compliance requirements, and accurate logging and tracking inFilevine● Maintaining SOPs, training guides, and job aids so standards stay consistent across the team● Executing new processes, implementing assistance and feedback, and supporting the team throughnew tools, procedures, and expectations● Meeting regularly with medical records leadership to share team updates, performance, andopportunities for improvement● Ensuring consistent execution of medical records standards and high-quality communication withproviders, clients, and internal case teams● Working overflow cases and supporting other tasks that require assistance, such as special projectsand new market support, though responsibilities are not limited to theseAt TopDog Law, everyone is expected to think critically, communicate clearly, and take ownership of theirwork.What You BringRequired:● Strong attention to detail, with the ability to audit work for quality and accuracy● Excellent written and verbal communication skills, including the ability to give clear,constructive feedback● Strong organization and time management skills, with the ability to prioritize andrebalance work across a team● Comfort working with case management software (Filevine experience a plus) andtracking performance in reports or spreadsheets● Sound judgment in handling escalations and problem-solving with providers, caseteams, and leadership● Adaptability and openness to change, with the ability to support new processes and tools● Ownership mindset, including the ability to think critically and work independentlyPreferred (Nice to Have):Who Thrives Here (Core Values)We don't hire on resumes alone. We hire for competence, character, and mindset.Embrace Change:Open to feedback, embracing change, and always asking "what's next?"Committed:You care deeply, have your teammates' backs, and show up to build something lasting.No-Ego Energy:Positive, professional, and solutions-oriented. Drama stays at the door.Ownership:You do what you say, follow through, and treat the business like it's yours.Fast & Hungry:You move with urgency, thrive under high expectations, and are motivated by growth and impact.What We OfferOur job postings reflect the compensation range for the specific market and location of each role. Ranges vary by geography based on local market rates and cost of labor.Benefits include: Medical, dental, and vision insurance, 401(k) with company match, HSA, life insurance, disability coverage, paid time off, and parental leave.Equal Opportunity EmployerWe are an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, or being a qualified disabled veteran or qualified veteran of the Vietnam era or any other category protected by Federal or State law.DISCLAIMER: This is a full-time employee position. It is not open to independent contractor or consulting arrangements. Compensation is determined by the location where the work is performed and is subject to applicable local law.DISCLAIMER:Each TopDog Law affiliated entity may usemay use artificial intelligence (AI) and automated decision-making tools to assist in screening and evaluating candidates for employment positions, including whether to advance a candidate in the application process. These tools assess job-related qualifications and characteristics—such as work experience, education, and skills relevant to the position as described in the job posting—based on information you provide in your application materials (e.g., resume, application responses, and other submitted materials, if any).All adverse decisions affecting your candidacy are reviewed by a human member of our Talent Acquisition team before being finalized. AI does not make the final decision on your candidacy.If you have questions about this notice, wish to request additional information about how AI was used in a decision affecting you, wish to request correction of inaccurate data, or need a reasonable accommodation that is required by law regarding TopDog Law's use of these tools, please contact: Talent Acquisition Department | [recruitment@topdoglaw.com#LI-DNI
About TopDogLaw
