Operations & Admin assistant

We’re currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule: Monday-Saturday, 9:00 AM – 6:00 PM. Office located in Dubai Hills or Al Barsha (Art of Living Mall).

Responsibilities

Administration

• Ordering, activating, and tracking SIM cards for employees

• Receiving, sending, and tracking correspondence and courier deliveries

• Preparing, coordinating, filing, and monitoring contract deadlines

• Handling management requests, including personal errands

Reporting and Record-Keeping

• Maintaining and updating internal reports

• Organizing and maintaining reporting documentation

• Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return

HR Support

• Tracking employee leave and maintaining leave records

• Tracking employee birthdays and organizing birthday greetings

• Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions

Vendor Management

• Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers

• Requesting quotations, placing orders, and monitoring deadlines and quality

Communications

• Managing and moderating work-related chats

• Maintaining timely communication with employees and vendors via messaging apps