Production Finance AssistantFull-timeLegalEntity: FremantleMedia LimitedCompany DescriptionReporting to: Head of Production FinanceLocation: Stephen Street, LondonContract: PermanentAbout Fremantle UKCreating the Extraordinary, Together.Fremantle UK is one of the UK’s leading creators, producers and distributors of world-class entertainment, drama, film and documentaries. As part of the global Fremantle group, we develop and produce bold, distinctive content that reaches audiences across the UK and around the world.From award-winning entertainment formats such asBritain’s Got Talent,The ApprenticeandToo Hot to Handle, to critically acclaimed dramas includingThe Responder, starring Martin Freeman, and internationally celebrated films such as Yorgos Lanthimos’ Oscar-winningPoor Things, Fremantle UK is home to some of the industry’s most recognised and talked-about programming.Our PurposeWe are driven by a shared purpose of Creating the Extraordinary, Together. We tell stories that connect people around the world, reflecting and celebrating the diversity of the communities we serve. Through compelling and irresistible entertainment, we aim to engage, inspire and create meaningful cultural impact.To achieve this, we bring together talented people from all backgrounds, experiences and perspectives both within our teams and across our productions. We are committed to fostering an inclusive culture and creating opportunities for diverse talent in everything we do.Job DescriptionResponsibilitiesSupport the Production AccountantTake primary responsibility for purchase order creation for productions in SAP/FMSUM and pass invoices to the correct approver for authorisation in SAP/FMSUM after they have been verified by the Production Accountants.Ensure supplier and PO are set up in SAP/FMSUM before passing to the SSC for processingDeal with SSC and external supplier queries if necessary and ensure maintenance of customer and vendor information in SAP/FMSUMUpdate and take action to resolve invoices in the weekly/monthly No PO Report issued by the SSCProcess all production petty cash/float entries for the production accountants in SAP, control production petty cash/floats, collecting from the bank and distributing within company guidelinesSoldo: Pre-loaded debit card systemAssist with setting up “wallets” for new productions that require a soldo accountMonitor the balance of the wallet and request a top up from the SSC department when necessaryAssist with creating and ordering soldo cards as per Production Manager’s requestMonitor the balance of every soldo card and action top up’s when necessary with Production Accountant’s approvalMonitor the spend of every soldo user, making sure all transactions are business related and that receipts are being uploadedReconcile the spend for every soldo user on a regular basisEntering all floats and expense forms onto the SAP systemWork as a full-time assistant on a particular production if required;Provide support and back-up for the production team as requiredReconcile and re-post central rechargesReconcile and prepare monthly credit card claimsReconcile and prepare petty cash claims and dispense petty cash for reimbursement and/or floatsPrepare and post journals to ensure costs are reported on the correct cost codesInput Purchase Orders on SAP/FMSUM, create new Vendor accounts and deal with supplier queriesEnsure all production accounting paperwork is correctly filedAd-hoc work as required by the Production AccountantSupport and facilitate finance reportingReconcile and correct any differences in the petty cash journal to GL balances each month endSet Up and manage production WBS and DPS codesMaintain, update and distribute authority table for Fremantle UKAssist reconciling the Cost Manager and preparing Month End Cost ReportsAd-hoc work as directed by the Head of Production FinanceOn an ad-hoc basis perform independently on small productions:Provide support and back-up for the production team as requiredProduce the monthly cost report package including detailed costs to complete, variance report and progress reportGet the monthly cost report package signed off by the Head of Production Finance before submission to the Head of ProductionEnsure the overhead recoveries are adequate and prepare the monthly overhead cash flowControl all production expenditure by coding and managing authorisation of invoices, expense forms, cheque requisitions and petty cash/floatsControl and reconcile all production petty cash/floatsRaise sales invoices on a timely basis and chase outstanding debtors, flagging any issues to central financeReconcile and clear down the production recharge accountOpen the production bank account and ensure it is closed at the end of the productionPrepare the production close down report package and get it signed off by the Head of Production Finance and assist central finance in closing the production in the finance systemsExperience and qualificationsThe ideal candidate should have prior experience of working within the finance department of a medium sized companyProven purchase ledger experienceExperience of working within a TV/Film production environment would be an advantageTechnical skillsHighly numeratePC Literate – including Excel, Word, EmailExperience with SAP would be a distinct advantageCore SkillsCreative:Understands other points of view and changes own approach or stance to suit the needs of the situationUnderstand the creative output of the company and how that can be supported financiallyCommercial:Shows integrity in dealing with confidential information and materialCollaborative:Work harmoniously in a team, whilst understanding the responsibility of authority and need to refer up when appropriateExcellent inter-personal, communication and relationship building skills with a friendly and approachable attitudeConfidentResponds to changing circumstances and is resilient, flexible, and willing to depart from plans when occasion demandsNB: Production Finance Assistants may be required to work unsociable hours and in various locations dependent on the need of production.Additional InformationOur benefits include generous company pension, summer Fridays, audience tickets, employee assistance program, access to free courses and training, EV scheme, cycle to work scheme, season ticket loan and volunteer days.If you need any of this information in a different format or would like to suggest a different form of application, please contact[email protected]Fremantle is part of RTL Group, a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann.For more information, please visit Fremantle.com, follow us @FremantleHQ or visit our LinkedIn and Facebook pages.#FremantleBy clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy applyJob LocationGoogle Maps requires functional cookies to be enabledI'm interestedI'm interestedPrivacy NoticeImprint
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