Project Support Officer

Project Support OfficerFull-timeBusiness Line: Energy and Sustainable CitiesType of contract: Permanent contractService Line: Environment and EnergyRegion: Asia PacificJob Family: Project PlanningCompany DescriptionEgis Group, is a Multi-Disciplinary Engineering & Environmental consultancy operating across Australia.Egis is a global organisation with over 20,000 employees worldwide. With our head office based in Paris, we offer global career opportunities, as well as rewarding careers for our people locally. Drawing on our deep pool of expertise, we create innovative solutions with our clients worldwide.Egis is an organisation with the capacity to make meaningful industry and community change in the space of place-making, sustainability and creating connected cities. Different to other engineering firms, Egis offers true end-to-end capability across the entire design-to-operation lifecycle, offering advisory, architecture, engineering, design, asset management and operations services.We are committed to creating great teams doing innovative work and would loveyouto join us toImpact the Future.Job DescriptionWe are seeking a highly organised and proactiveProject Support Officerto join our National Project Delivery Support team.Supporting a diverse portfolio of engineering, infrastructure, environmental and advisory projects across Australia, you will play a critical role in ensuring our project teams are equipped with the administrative, operational and coordination support needed to deliver successful outcomes.This is an excellent opportunity for a project administrator or coordinator who thrives in a fast-paced environment, enjoys working with multiple stakeholders, and takes pride in bringing structure, accuracy and efficiency to project delivery.About the RoleAs a Project Support Officer, you will provide end-to-end project support throughout the project lifecycle, including mobilisation, governance administration, document control, reporting, procurement coordination, financial administration and project close-out activities.Working closely with Project Managers, Project Controllers, Finance teams and technical specialists, you will help maintain project compliance, support operational processes and contribute to the successful delivery of projects nationwide.Key ResponsibilitiesProject Mobilisation & SetupCoordinate project establishment and onboarding activitiesSupport project setup processes and associated documentationMaintain accurate project information and recordsAssist with project kick-offs and stakeholder coordinationProject Administration & Document ControlManage project filing structures and document management systemsCoordinate document reviews, approvals and distributionMaintain action, deliverable and decision registersSupport compliance with project governance and quality proceduresProject Coordination & Team SupportCoordinate meetings, workshops and project reviewsPrepare agendas, minutes and action logsMonitor outstanding actions and information requestsFacilitate effective communication between project stakeholdersResource & Workforce AdministrationSupport employee and contractor onboarding activitiesCoordinate travel and mobilisation requirementsMonitor timesheet submissions and coding accuracyProvide workforce administration support across project teamsProcurement & Vendor SupportPrepare procurement documentation for approvalMaintain subcontractor and supplier recordsTrack purchase requests and invoice workflowsSupport procurement governance and compliance processesReporting & Project Controls SupportCompile project information from approved systems and sourcesAssist in preparing project reporting packs and dashboardsMonitor reporting schedules and data submissionsSupport project controls and governance reporting activitiesBilling & Financial AdministrationCoordinate supporting documentation for invoicing activitiesLiaise with finance teams regarding billing administrationAssist with month-end project administration activitiesMaintain accurate project financial records and supporting documentationProject Close-Out & Continuous ImprovementCoordinate project close-out activities and checklistsFacilitate document archiving and records management requirementsSupport lessons learnt and continuous improvement initiativesContribute to the development of consistent project administration processes across the businessQualificationsAbout YouYou are a highly organised professional who enjoys supporting project teams and ensuring the smooth operation of project delivery processes.You will bring:Experience in a Project Support Officer, Project Administrator, Project Coordinator or similar roleExperience within engineering, infrastructure, construction, environmental consulting, professional services or project-based environmentsStrong administration, document control and coordination capabilitiesHigh attention to detail and strong organisational skillsExperience supporting reporting, procurement and financial administration processesExcellent communication and stakeholder management skillsAbility to manage multiple tasks and competing prioritiesStrong Microsoft Office skills, particularly Excel, Word, Outlook and TeamsExperience working with project management, ERP or document management systems will be highly regardedAdditional InformationThe BenefitsCompetitive remuneration and benefits.Ability to purchase additional leaveVolunteer leaveEmployee Assistance ProgrammeA structured learning and development framework to align with career progression goals.Flexible working arrangements, including remote working options.An inclusive team culture that celebrates performance and rewards accordingly.Paid Primary and Secondary Carer Leave Policy, reflecting our commitment to work-life balance.Support structures like our Employee Assistance Program, professional mentoring, and buddy program for new starters.Opportunities to work on special interest projects.Opportunities to work across government, private and resource sectors.Opportunities to travel for work across multiple offices.Great cultural environment where teamwork and camaraderie are promoted and valued.Supportive leadership based on openness.With opportunities to work on exciting projects locally and support national projects and operations, this is a fantastic role for a motivated engineer looking for their next career move.Egis is committed to creating an inclusive, creative culture that embraces diversity and flexibility. We offer generous parental leave, support flexible work practices and strive to create an environment where employees can connect, collaborate, grow and succeed.We are expanding in Australia and New Zealand and are excited for you to join our growing team.APPLY NOW!Imagine. Create. Achieve. A sustainable future.By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy applyI'm interestedI'm interestedPrivacy Notice