Office Manager

Reporting to: Head of Workplace Experience & ESG

Location: London - Onsite

Hours: 7.5 per week

Working Pattern: 1 day per week or across two days (Tuesday - Thursday)

As our London Office Manager, you will play an essential role in maintaining a seamless, professional, and welcoming office environment. You will oversee daily facilities management, coordinate essential service contracts (such as maintenance, cleaning, and supplies), and deliver high-touch support to our visiting Executive Leadership Team (ELT) and guests.

This role requires a proactive self-starter and versatile multi-tasker with a positive, solutions-oriented mindset. Outstanding communication and relationship-building skills are key, as you will interact regularly with external suppliers, internal stakeholders, and executive leadership.

Key responsibilities in the role

• Office & Facilities Management:Oversee daily operations, maintain common areas, coordinate building repairs and vendors (IT, security, cleaning), manage supplies, handle post/couriers, and approve facility invoices.
• Front-of-House & Compliance:Act as the primary point of contact for visitors and clients, ensure equipment runs smoothly, and maintain strict Fire, Health, and Safety compliance.
• Executive Support:Deliver confidential assistance to UK and visiting ELT members, including travel, catering, tech setup, and scheduling staff engagement during leadership visits.
• Culture & Events:Organize company-wide social gatherings, culture activities, and large internal events like monthly all-hands meetings.

What we're looking for in an ideal candidate

• Proven experience in office management, facilities administration, or a high-level administrative support role.
• Self-motivated with strong initiative, comfortable working independently with minimal supervision.
• Environmentally conscious approach paired with sound financial prudence and cost awareness.
• Proficiency with modern workplace productivity tools, including Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and communication tools like Slack.

What Success Looks Like

• A welcoming, friendly demeanor with a positive, can-do mindset.
• Exceptional time management and prioritization skills to handle dynamic workplace needs efficiently.
• Strong organizational capabilities and a proactive problem-solving mindset.
• A highly collaborative, team-oriented working style.
• Forward-thinking vision with the ability to anticipate needs and prevent operational issues before they occur.

Applications for this role will close on Sunday 22nd November.

Corsearch is an equal opportunity and inclusive employer and does not tolerate discrimination of any kind. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and supported. We welcome applications from all individuals regardless of race, nationality, religion, gender, gender identity or expression, sexual orientation, age, disability, or any other protected characteristic. Together, we are working proactively to build a workplace where everyone can belong and be at their best selves. Together, we make an Impact.