Personal AssistantPart-timeCompany DescriptionAbout SEEKSEEK’s portfolio of diverse businesses make a positive impact on a truly global scale. Our purpose is to help people live more fulfilling and productive working lives and help organisations succeed. We create world-class technology solutions to connect more people to relevant employment, education, small business and volunteer opportunities. We have a culture of high-performance in our workplaces and celebrate the diversity of our employees who contribute to the success of our organisation.Life at SEEKSEEK’s purpose is at the centre of everything we do.Our SEEK, which defines the way we work, is all about what makes us unique and a little bit different. Passion, Team, Delivery and Future are our principles that drive innovation and creativity. SEEK strives to support employee wellbeing by providing an amazing experience at work which led us to being named AFR BOSS Top 10 Best Places to Work in Technology (2021-2024). We are proud to work in an environment that's inclusive where everyone's unique ideas, experiences and perspectives are valued.Our award-winning head office in Cremorne (just a 4 min walk from Richmond station) provides an exceptional space to collaborate with colleagues. The building provides sweeping views of the city, a games area, sit and stand desks at every workstation, modern end-of-trip facilities and Thursday night drinks which gives our people an opportunity to connect in a social setting.Job Description13 Month Contract Role – Starting Late January 2027 – Part-time Wednesday to FridayProviding support for Domain Leaders in our Product Division, you will be a business partner and a key part of the Product Leadership Team. We're looking for a highly capable team member who loves working both independently and collaboratively to support the needs of your directors and the broader team whilst also working closely with other Personal Assistants.You will work with team members to understand their needs, managing business priorities and timeframes, whilst maintaining positive relationships. You are able to see the bigger picture and your first challenge will be to learn about SEEK and the role of Product.You will be working closely with another Personal Assistant in a Job Share set up, with a crossover day (Wednesday). Your working days will be Wednesday, Thursday & Friday (with two of these in the office).ResponsibilitiesExtensive diary management for complex calendars, ensuring time is well structured according to prioritiesCoordinating internal and external meetings across multiple time zonesPreparing meeting agendas, presentations and calendar eventsFiltering emails and serving as the primary point of contact for your directorsHandle confidential and sensitive information with a high level of integrityCuriosity for AI tools and emerging technologies, with a willingness to challenge existing ways of working and share learnings across the Admin teamCoordinating and executing on the ground, onsite/offsites and team events for large teamsReconciling expenses and invoicesQualificationsExperience supporting senior leaders, in a similar PA role or in a team coordinator, project management or business administration role, including diary management, coordinating cross-team ceremonies, and expense managementAble to handle and prioritise multiple and disparate tasks in a constantly evolving environment where adaptability is criticalA positive, helpful, can-do demeanour with a strong sense of collaboration and flexibilityStrong influencing skills and the ability to effectively handle team member expectationsCuriosity for AI/new tools and process improvementStrong written and verbal communication skills, interpersonal and negotiation skillsAdvanced Microsoft 365 Suite & Zoom skills and a quick learner who is able to easily pick up other platforms.Do these behaviours resonate with you?Trustworthy (a vault)— you’ll have full diary and inbox access and be privy to sensitive and confidential information. Integrity is non-negotiable in this roleGood judgement— able to apply your understanding of your stakeholders' dynamic context to make good prioritisation choices and decisions, asking for assistance only when requiredRelationship-oriented— you build genuine trust across the team, the Product PA community, and the broader organisation. You influence through relationships, not hierarchyOrganised— excellent at time and project management; clear systems, composure under pressure, and the ability to manage multiple tasks at onceEye for detail— strong attention to detail and accuracy, especially when it counts most (travel logistics, timing, and the details others miss)High customer service orientation— highly responsive, with strong interpersonal and communication skillsAssertive and proactive— you don’t wait to be asked. You anticipate, plan ahead, challenge where needed, and close the loopTech-curious— a hunger and desire to always be learning, particularly in a technology context, with an openness to AI and emerging toolsTeam player— proactively seeks opportunities to help others and lifts the team around them; goes above and beyond to get the job doneBrings energy and lightens the load— you read the room. You know when to keep things light, bring warmth and fun to the team, and make the environment a better place to be, without making it about youLives and breathes our values— open and inclusive to all members of the team; supports them as equalsFlexibility— doesn’t get frustrated by shifting priorities; embraces new ways of working and adapts quicklyPassion— we encourage people to bring their passions and authentic selves to workAdditional InformationAt SEEK we offer:Support of flexible working, including a mix of office and work from home days depending on your role.SEEK is committed to operating sustainably and is preparing for the impacts of climate change and the transition to a low-carbon future, and is working to minimise its environmental impacts which includes a long-term emissions reduction target of net zero by FY2050SEEKer Support, a confidential service that offers employees up to six sessions with a mental health professional of your choiceAccess to a wide range of discounts on things such as health insurance, fitness, food, travel, accommodation plus many moreFrequent events including sports days, annual Christmas party, hackathon, and triviaCasual dress – every dayAt SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.For this role, only those candidates with the eligible right to work will be considered.At SEEK, we may use AI tools to support parts of the hiring process, including reviewing applications or assessing responses. These tools are designed to assist our hiring teams, not replace human judgment. All hiring decisions are made by people. If you’d like more information about how your information is managed during recruitment, please contact the Talent Acquisition Team.SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy applyI'm interestedI'm interestedPrivacy Notice
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